You’ll also get familiar with Outlook’s user interface to help you feel comfortable using the program. After you finish this lesson, you’ll be ready to start using Outlook and switching between its different functions (Mail, Calendar, People, and Tasks). When you want unread messages to stand out, highlight unread mail in Outlook using special fonts, colors, and more. If you want to send an email to a group of people but keep their email addresses hidden, send it to “Undisclosed recipients” in Outlook. Set up a short piece of text containing essential contact information, a tag line, or maybe an ad or quotation and insert this information in every email you send from Outlook. If you use several email accounts with Outlook, create several email signatures.
Forward the full email and in the state in which you received it as an EML attachment in Outlook. This preserves all the metadata of the original message, which is useful especially in troubleshooting or legal contexts. Monitor inbox size, clean out certain folders, and set up auto-archive functionality. Here’s how to set up AOL screen name as IMAP email accounts in Outlook.
Purge Deleted Messages
You’ll also explore setting and viewing appointments, as well as managing, editing, and sharing these appointments. This lesson is all about polishing your text, so everything is correct. After all, your words may be powerful, but if there are typos or grammatical mistakes, your email message can look less valid and legitimate. In this lesson, you’ll learn different ways to proofread and edit email messages. You’ll explore the search and replace feature, learn how to create hyperlinks for email and website addresses, learn how to use the signature feature, and explore different styles for your email messages.
Set the default account when you have more than one account connected to Outlook. Here are two ways to disable Outlook’s reading pane — for all folders, and by default. If you receive an email with multiple attachments, don’t save them individually. Instead, save all files attached to an email to a folder at once. If your email, contacts, and calendars are in Outlook, create a backup of that information to make sure you don’t lose it if your hard drive crashes or Outlook stops working. Create backup copies of your Personal Folders (.pst) files — the files where this information is saved.
Edit a Received Message in Outlook
Change the font style and size of the list of messages in Outlook to suit your fashion and needs. If you categorize your contacts, turn your Outlook contacts into elegant, flexible, and stable mailing lists by using categories instead of distribution lists. By default, Outlook uses semicolons, but you can change the divider to commas if you wish. You don’t have https://remotemode.net/ to choose your favorite message format every time you create a new message. Use Microsoft Outlook to fetch and send email messages through your Hotmail or Outlook.com account easily and with all the power and flexibility of a desktop email client. By default, it gives you an unread message count, but you can make it show you a total message count instead.
- In this lesson, you’ll learn all about using Outlook to create tasks that can help you stay focused on achieving the goals you want to achieve.
- By default, Outlook uses semicolons, but you can change the divider to commas if you wish.
- Utilize the second window functionality to end the back and forth shuffle between your calendar and inbox.
- To permanently erase it, purge the messages marked for deletion in the IMAP folder.
It’s a powerful system, capable of managing many different email accounts, calendars, contact lists, and task lists. Use these tips and tricks to make your email tasks in Outlook more efficient and productive. Once you learn how to use Outlook’s note-taking feature, you can learn different keystroke shortcuts and how to customize Outlook further to serve your particular needs better. In this lesson, you’ll identify ways to create and modify notes.
Tool Tips!
Use the Recurring Appointments feature to save you from the redundancy of scheduling multiple occurrences manually. Learn how to recall a message and how to add a button to the ribbon for faster access to this feature. Signatures are vital to signing off on an email, and here you’ll learn how to apply them, along Microsoft Outlook 2019 Lessons with a time saving tip to quickly finalize redundant correspondence. A set of email correspondence tips that are good reminders of online professionalism and etiquette. Outlook is an essential office software and understanding it fully is the best way to keep your daily correspondence running smoothly.
Tasks can be assigned to an assistant or co-worker via email, and an automated response keeps you updated on the status. The ability to view multiple calendars in a horizontal format for easy comparison. Search the text in a message in Outlook to find a specific word or phrase.
Calendar
Along with this, you’ll learn different ways to customize Outlook’s user interface and change Outlook’s settings. You’ll also have a chance to reflect on Outlook’s various features you find most valuable and then decide how you plan to customize Outlook to make it easier for you. In this lesson, you’ll learn all about using Outlook to create tasks that can help you stay focused on achieving the goals you want to achieve.
